. Select Search Mail and People. You can also press Alt-Q or Option-Q with Outlook Mail on the Web keyboard shortcuts enabled. Type the words for which you want to search. You can select from Outlook Mail on the Web's auto-complete suggestions.
Outlook 2016 Quick Reference Card To Access the Inbox: Click the Mail button in the Navigation Bar. To Check for New Messages: Click the Send/Receive button on the Quick Access toolbar, or press F9. Message Indicators: Message has not been read. File is attached to the message. Message has high or low importance.
Outlook Mail on the Web understands a few search operators:. From: — Search sender names and addresses in the 'From:' line. To: — Search recipient names and addresses in the 'To:' line.
This will not search the 'Cc: and 'Bcc' fields. Subject: — Search subject lines. Outlook.com will return all emails that contain all words (if you entered more than one) in the 'Subject' line; the words' order does not matter.
To find messages with subjects that contain one word or another, you can separate the words with 'OR' (uppercase) and group, if necessary, words with parentheses. Quotation marks have no effect. Example: '(train junk) OR bicycle' will find messages that have both 'train' and 'junk' in the subject and messages with 'bicycle' in their 'Subject:' line; the latter can also contain 'train' and 'junk' (in whatever combination) in the subject. Select the Search email field near your Outlook.com's top left corner. You can also press / with enabled (or s for ). Type the terms — names, words or maybe sentence fragments.
You can use Outlook.com's suggestions for completing what you have started typing, of course; Outlook.com will suggest email addresses and names as well as a number of search operators:. from: for searching email senders,. subject: for finding text in emails' 'Subject:' lines and. to: for searching email recipients. Select Enter.
Select the Search email field. Select Advanced search from the menu that appears below Search email. Now choose and enter your desired search criteria:. From: — Search emails' senders in the 'From:' line. To: — Search emails recipients in the 'To:' line.
Note that the To: search field will not find messages with the sought address in the: or: field. Subject: — Search in emails'. Outlook.com will return all emails that contain all words (if you entered more than one) in the 'Subject' line; the words' order does not matter. To find messages with subjects that contain one word or another, you can separate the words with 'OR' (uppercase) and group, if necessary, words with parentheses.
Quotation marks have no effect. Example: '(train junk) OR bicycle' will find messages that have both 'train' and 'junk' in the subject and messages with 'bicycle' in their 'Subject:' line; the latter can also contain 'train' and 'junk' (in whatever combination) in the subject. Folder: — search the selected folder (or across all folders with All folders). Note that the Deleted and Junk folders will not be included in the search.
Here's how to in Outlook. Keywords: — Search anywhere in a message's text, 'To:', 'Cc:', 'From:' and 'Subject:' lines. By default, Outlook.com will turn up all messages that contain all the words in the Keywords: field.
You can find messages containing only one of two alternatives if you separate them by 'OR' (note the uppercase); you can group terms using parentheses (inside which the same rules apply). Example: 'trip (labrador OR newfoundland)' will find messages that mention 'trip' somewhere and 'labrador' or 'newfoundland' (or both). Date between: and — search for emails received or sent on or after the first date and before or on the second date. You can leave either field blank to search for all messages sent or received after (and on) or before (and on) a certain date. Enter dates in the form 'm/d/yyyy'; April 7, 1983 is '4/7/1983', for example. Outlook.com also understands month names and abbreviations when you use the formats 'Month d yyyy' or 'd Month yyyy'; April 7, 1983, can be entered as 'Apr. 7, 1983', '7 Apr 1983' or, of course, 'April 7, 1983'.
You can leave out the year if you enter day and month in the form 'd/m' or the form 'd Month'. In this case, Outlook.com will assume the current year. April 7 of the current year can be entered as '7/4' or '7 Apr', for instance. You can leave out the day of the month if you enter the month and year in the forms 'm yyyy' or 'Month yyyy'. Outlook.com will assume the first of that month. April 1 st, 1983 can be entered as '4 1983', e.g., or 'April 1983'.
You can abbreviate the year. For numbers between 0 and including 30, Outlook.com will assume the 20 th, for numbers higher than that (and below 100) the 21 st century. For numbers greater than 99, Outlook.com will assume just a leading zero. April 7, 1983, can be entered as '4/7/83', for instance, and April 7, 2003, as 'Apr 7, 03'.
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Has attachment — include only emails that have files attached. Note that you have to enter at least one other search criterion.
To find all messages with attachments, you can enter '@' in the To: field, for example, or use the 'has:attachment'.
Pre-Flight Check. These instructions are intended specifically for setting up a new email account in Microsoft Outlook 2016 for Mac OS X 10.11.3. If you have not already created an email address on your server, visit our.
If you need to configure your email address in Outlook 2016 for Microsoft Windows, see. For other mail clients, check out our tutorial on. Step #1: Add or Edit the Email Account.
To set up a new email account or edit the settings on an existing one, click the Tools menu and then select Accounts to open the Accounts panel. Note: You cannot edit an existing email account to directly change its connection method. To change an account from POP to IMAP or vice versa, simply add a new account for the email address as described below and select the desired connection type. Outlook 2016 will allow you to have multiple accounts for the same email address, so an account for [email protected] using IMAP can coexist with an account for [email protected] using POP. To prevent data loss, do not delete the existing account before adding a new one. Step #2: Configuring a New Email Account On the account information panel, enter the information as follows. At first, you will only see the E-mail address and Password fields.
Once you enter your email address, Outlook 2016 will recognize that you’re not attempting to connect to a web service such as iCloud, Google, or Yahoo, and will automatically expand the window to reveal all the fields shown in the image above. E-mail address: requires your complete email address, such as [email protected]. Password: is the password associated with the email account. User Name: is your full email address. It should exactly match what you entered into the E-mail address field above. Type: you may select IMAP or POP. IMAP is recommended for its ability to sync messages between multiple devices (to learn more about the difference between the protocols, see ).
Note: A self-signed certificate uses the same level of encryption as a third-party verified certificate; the difference is that it is you who are verifying your server’s identity and not a third party who is paid for the service. However, if you would prefer to use a third-party verified SSL certificate to cover core services (cPanel/WHM, POP3, IMAP, SMTP and FTP) on your server, you can find instructions for ordering and installing an SSL certificate at, and you’ll find a guide to installing your certificate on email and other core server services at. Should you find that you need any assistance, please feel free to contact a technician who can assist with obtaining and installing an SSL from the vendor of your choice. Once connected, Outlook 2016 will download your mail from the server along with any custom directories you’ve added, which will be synced by default. Step #4: Editing an Existing Email Account To change the settings on an existing email account, click the Tools menu and then select Accounts to open the Accounts panel.
Click on the name of the account in the left pane, and make the desired changes:. User Name: is your full email address. It should exactly match the value of the E-mail address field above. Password: is the password associated with the email account. Incoming server:. When using standard (non-SSL) settings, use mail.yourdomainname.com. When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com).
The default port numbers should not need to be changed unless you have configured your server to use non-standard ports. If you do need to configure mail on a different port, you can check the box next to Override default port and enter the appropriate incoming mail server value (POP3 should be 110 for non-SSL connections and 995 when using SSL; IMAP should be 143 for non-SSL connections and 943 when using SSL.). Check the box next to Use SSL to connect (recommended) for a secure connection. Outgoing server:. When using standard (non-SSL) settings, use mail.yourdomainname.com. When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com). The default port numbers should not need to be changed unless you have configured your server to use non-standard ports.
If you do need to configure mail on a different port, you can check the box next to Override default port and enter the appropriate outgoing mail server value (25 for non-SSL connections and 465 when using SSL; Unlike many other mail clients, Outlook 2016 does not require you to use port 587 on Mac OS X). Check the box next to Use SSL to connect (recommended) for a secure connection. The More Options button will allow you to configure authentication for the outgoing (SMTP) mail server:. Authentication: Typically, Use Incoming Server Info is sufficient, but if you receive connection errors due to SMTP authentication, you may need to select User Name and Password. Do not select None; you will not be able to send mail if None is selected as the authentication type. User Name: This field can only be filled in if you use the User Name and Password authentication type.
If enabled, it must be the full email address. Password: This field can only be filled in if you use the User Name and Password authentication type. If enabled, use the email account’s password.
Bonus: Select IMAP Folders to Sync By default, Outlook 2016 for Mac OS X will sync all IMAP folders. To specify which ones you want to sync, pull down under the Tools menu and select IMAP Folders to bring up the Folder Browser. In the Folder Browser, you will see a list of your accounts in the left pane. In the first pane, click on the IMAP account’s name. In the second pane, click on INBOX (or the desired custom folder, if listed). In the third pane, click on the folder to which you want to subscribe or unsubscribe.
Folders to which you already are subscribed will be displayed in bold type, while folders to which you are not currently subscribed will be displayed in a light-face font. Note that on some versions of Mac OS X, the distinction can be almost imperceptible. Clicking on the name of a folder to which you are subscribed will allow you to click the red ( – ) Unsubscribe button in the top-left menu, and clicking on the name of a folder to which you are not subscribed will allow you to click on the green ( + ) Subscribe button in the top-left menu. You can not unsubscribe to default account folders, such as Drafts, Junk, Sent, and Trash.
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